Facility Use

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The campus at The Journey has two buildings - the Sanctuary and the Activity Center. If you or your ministry are interested in using any part of the facilities (including parking lots), please contact Pastor Tim VanderBaan. Below you will find our facility use guidelines and fee schedule.

Information for Church Groups/Organizations and Actively Attending Members

Guidelines for use by Groups & Organizations of the Journey and actively attending members:
  1. Groups and organizations of The Journey have full use of the facilities at no charge subject to availability. Active attending members can also use the facilities for non-church events at reduced fees. Usage may not conflict with purpose or policies of the congregation. The staff may approve or decline any such request.
  2. Use requests must be submitted and approved by the Pastor, the Resource & Equipping Leader, or the church Deacons. Use requests must be submitted online using the Factility Use Request form. Your event will be posted on the church online calendar.
    • Payment of fees shall be made one month prior to the event and can be made by check, payable to The Journey at Mayfair Community Church, or online using the donate online feature. Please reference your name and date of event.
  3. The church group/organization leader or the active member reserving the facilities is responsible for clean up of the facilities immediately following the event - including vacuuming, picking up and removing all trash to outside trash bin, replacing trash liners, and returning all chairs and tables to pre-event positions.
  4. Events must end and strike/cleanup completed no later than 11:00pm. Use of building and facilities is prohibited on Sundays.
  5. Food may be served in the Fellowship Hall. The kitchen should be reserved when servering food.
  6. No Alcoholic beverages and no smoking is allowed on the premises at any time.
  7. Tables and chairs may be borrowed by members, but must be returned immediately following use and must have prior consent. A member can request use by submitting a facililties use request form online. Only the folding chairs and rectangular tables are available for use outside of buildings or facilities. Tables and chairs must be returned in good working condition, cleaned and ready for continued use.
  8. Use of Kitchen and Kitchen Equipment:
    • All who use the kitchen and its articles are asked to leave it in a clean and orderly manner.
    • Ovens should be wiped clean after use.
    • Remove all event related food and drink from referigerators.
    • Groups using the kitchen or drink set-up shall furnish all materials and not use existing church supplies (sugar, coffee, tea, cups, table cloths, paper plates, punch, etc)
    • Soiled cloths and towels should be cleaned and returned, or can be cleaned by the janitorial crew if prearranged.
  9. For Non-church, but active member sponsored events: groups are responsible for damage done to any church equipment or furnishings. There will be a fee of $25 per damage incident, in addition to the cost of repair or replacement by the church.

Information for Use by Non-members

  1. Organizations in the community may apply to use our facilities, subject to availability. Usage may not conflict with purpose or policies of the congregation. The staff may approve or decline any such request.
  2. All ongoing or regularly scheduled use of the facility by any group not operating as a program or ministry of the Journey at Mayfair Community Church will require Board approval of a Facility Use Agreement.
  3. Use requests must be submitted and approved by the Pastor, the Resource & Equipping Leader, or the church Deacons. Use requests should be submitted online using the Factility Use Request form.
  4. A waiver of liability is required to be submitted after approval of use, but before the event. Some organizations may be required to show Proof of Liability Insurance.
  5. There are required donation fees for the use of the facilities - please see the fee schedule.
  6. Your event will be posted on the church online calendar.
  7. Payment of all required fees shall be made one month prior to the event and can be made by check, payable to The Journey at Mayfair Community Church, or online using the donate online feature. Please reference your name and date of event.
  8. Each group or organization must designate a representative who will consult with the church staff in advance of the event and be responsible for:
    • Coordinating unlocking and locking of building. 
    • Regulating thermostats for heating and cooling, according to instructions
    • Accounting for damages to the facility.
    • Basic clean-up, such as putting trash in bins and otherwise leaving the room in the same condition as at the beginning of the event. 
  9. There is a custodial charge for each building used. This fee is used to offset additional custodian effort needed before and after your event, the custodians adjusting their schedules to accomodate the event, and custodial supplies used by your guests.
  10. There is a curfew for all events. Events must end and strike/cleanup be completed by 11:00 pm. Use of building and facilities is prohibited on Sundays.
  11. Food may be served in the Fellowship Hall if approved. The kitchen should be requested on the use request.
  12. No Alcoholic beverages and no smoking is allowed on the premises at any time.
    • All who use the kitchen and its articles are asked to leave it in a clean and orderly manner.
    • Ovens must be wiped clean after use.
    • Remove all event related food and drink from referigerators.
    • Groups using the kitchen or drink set-up shall furnish all materials and not use existing church supplies (sugar, coffee, tea, cups, table cloths, paper plates, punch, etc)
    • Soiled cloths and towels should be cleaned and returned, or can be cleaned by the janitorial crew if prearranged.
  13. Groups are responsible for damage done to any church equipment or furnishings. There will be a fee of $25 per damage incident, in addition to the cost of repair or replacement by the church.

Information for Weddings

  • Evening wedding ceremonies shall begin no later than 7:00pm. If activity goes later than 3:00pm on Saturday, then active member must take extra care to clean and prepare facilities for services the following day.
  • The Pastor of the church is to perform the marriage ceremony unless other arrangements have been made with approval of the Elders.
  • Weddings cannot be scheduled on Sundays, Thanksgiving, Christmas, or Easter weekend.
  • All persons requesting to be married at The Journey at Mayfair Community Church by the pastor must agree to pre-marrital counseling sessions conducted by the Pastor.
  • Music used in the ceremony and reception must be appropriate in our church setting and preapproved by the Pastor or Board member in advance.
  • Please, no thumb tacks, nails, screws, or hooks may be used in decorating the church. Pews, if decorated, are to be protected from scratching, and tape removed immediately following the event. The bride and groom are responsible for decorating and removing all wedding decorations. No food or drink is allowed in the church sanctuary.
  • We ask that no rice, bird seed, grass seed, confetti, or equivalent shall be thrown in or outside church buildings and grounds.
  • We recommend that flash photography be limited or not allowed during the sacred moments of the ceremony.

Fee Schedule

Usage Fees (per day)

Building Non-Members and Organizations Members Church Organization
Fellowship Hall, Fireside Room & North Parking Lot $125 (less than 4 hours)
$200 (4 or more hours)
$75 custodial (flat fee)
$35 (less than 4 hours)
$50 (4 or more hours)
$36 custodial (flat fee)
N/A
Kitchen $25 Flat Fee $15 Flat Fee N/A
Sanctuary and south parking lot $200 (less than 4 hours)
$350 (4 or more hours)
$75 custodial (flat fee)
$50 (less than 4 hours)
$100 (4 or more hours)
$36 custodial (flat fee)
N/A
Parking Lot Only (garage sales need city permit) $50 (less than 4 hours)
$100 (4 or more hours)
$25 (less than 4 hours)
$50 (4 or more hours)
N/A
Sound Technician $25/hour (2 Hour Minimum)
$25/hour (2 Hour Minimum)
N/A
Pastor Counseling Sessions (minimum 4 - included) $150 (4)
$25 each additional session
$150 (4)
$25 each additional session
N/A
Pastor Fee (Wedding planning, rehearsal, and ceremony) $150 $100  
Damage Fees $25/incident + cost of replacement $25/incident + cost of replacement N/A